"I'm Hiring!"
Personal Assistant/Office Administrator Posting

Hello!
If you think you’re the best personal assistant ever then read on. 

As you can tell from my website www.dianerolston.com I’m a successful business owner, and also a mom to a 6 year old and 3 year old.   I have a lot that needs to get done in a day, and not enough time to do it.  I have two growing companies, a coaching business,  along with a women’s community, www.DynamicWomen.ca. 
 
With everything I’m doing daily, it’s important that I’m focused on building my business and taking good care of my clients.  I’m looking for ‘just the right’ someone to support me and the work I do, share my vision and support this exciting time of business growth. 

The ideal candidate will be an efficiency expert, willing to step up daily and take the pressure off me in day-to-day administrative and organizational details. They will have a passion to support others, be organized, proactive, able to work well, both independently and as a partnership, (because it will mainly be the 2 of us) and pride themselves on efficiency and completing tasks.
 
Since I am in the industry of personal development I’m always looking for people on my team who are committed to being their best.  You'll be working with me directly, and reporting to me.  People say that I’m positive, driven, fair, and fun to work with.   I'm looking for someone that is dedicated and flexible, because while the hours will start at around 10 - 20 hours a week, this could be a long-term working relationship. Currently, this position can be a contract or an employee and employer relationship – please specify your preference. A trial period will be agreed upon to see if the role is working out and if we’re a fit.
 
If this sounds good so far… read on.
 
I’m looking forward to hearing from you.
​
Diane Rolston
Premier Success Coach
Author & International Speaker
CEO & Founder of Dynamic Women®
 
 
Personal Assistant/Office Administrator

Ideal Candidate:

• Previous work as a personal assistant and/or Office administration experience a must
• Extremely organized, detail oriented and analytical
• Independent, reliable and self-motivated
• Good planning and prioritization skills
• Open to learning and taking direction
• Proficient at effectively learning and utilizing new technologies
• High-energy, goal-oriented and enjoys taking charge of a wide variety of tasks and responsibilities
• An excellent communicator with strong command of the English language (oral and written)
• Fluency in a second language is an asset, but not a must
• Professional, diplomatic and positive attitude
• Able to exercise good judgment, show initiative and be proactive
• High standard of ethics and commitment to maintaining confidentiality
• Research, troubleshooting and problem solving skills
• Ability to prioritize tasks and effectively follow through to completion with little guidance once tasks have been assigned
• Have a car and a valid license with a clean driving record

 
Specific Skills:

• Demonstrated experience with Microsoft office skills (Word, Excel and PowerPoint)
• Demonstrated experience with social media platforms (Facebook, Twitter, Hootsuite, Linkedin, YouTube etc.)
• Comfortable learning and applying new technical skills including Wordpress, Infusionsoft and DropBox
• Post Secondary Education

 
Duties may include, but are not limited to the following:
Client Care:

• Search for information and data that is requested
• Following up with clients/customers (sending thank you cards, happy birthday emails, sending out gifts)
• Database building (Updating email or contact lists on CRM - Infusionsoft)
• Managing client communications (emails, phone calls), and sending client documents

 
Emails and Telephone:

• Respond to all emails in a professional way within a specific time period
• Prioritize emails and forward or respond according to company policy
• Return and answer phone calls within a specific time period in a professional and courteous manner

 
Organization:

• File Management (Filing paper and organizing computer files using Dropbox etc.)

 
Office Administration (as directed):

• Produce professional, accurate emails, presentations, manuals, documents
• Copying, binding and purchasing materials and meeting the necessary deadlines
• Typing, editing blogs and other content accurately and according to the schedule designed
• Creating basic reports (reports on weekly tasks, deliverables, sales)
• Preparing Slideshows (PowerPoint Presentations)
• Creating Newsletters, Brochures, Flyers, etc.
• Liaison between the CEO and other team members
• Recruitment (post and manage jobs and projects from freelancers)
• Market research and analysis, identifying key players in the industry, and booking speaking opportunities
• Entering expenses into WAVE and other data into Excel

 
Compensation: $15-$18 hour for around 10 - 20hours a week - TBD based on experience, and situation.
 
To Apply:

• Candidates can have their own business or be hired on as an employee.  Please specify your preference.
• Send your resume by email as a PDF attachment addressed to [email protected] by Nov 12th, 2018. Interviews will be conducted in-person on November 21 & 26, 2018.
• Please put subject heading: Application with your name (ex. Application Mary Smith)
• In the email body, write a brief personal description and your current situation, along with any questions you have.
• Send me a quick video introducing yourself and highlighting you and your experience along with a cover letter and resume.
• If I think you're qualified and we’re a fit then you'll get an email from me to set up an in person interview in North Vancouver.

Successful candidates will be asked for:

• An up-to-date criminal record check is required for employment.  If hired, the cost will be reimbursed. 
• 8-10 references
• Proof of a clean driving record

---