I know you have lots to get done in your life and business. That’s why today we’re talking about the five tactics you need to get more done in your business without working more.
If you know more about me, you know I’ve got my two kids and I try to stay healthy, keep my marriage alive, and run a business. I have a lot I want/need to get done in my life!
Here are my top five different ways you can get more done, why you should use them, and how you can get started. Ready?
Be forewarned, these all involve delegating! If you have any concerns or preconceived notions about that, put them aside for a moment while we go over these tactics. Trust me, it will be worth your while!
Today we’re going to go in-depth on the first one, the next blog will have the rest:
1. Hiring Employees
The first, most common way, is to hire an employee. To clarify what you need an employee for, first look at your organizational chart. Go and grab a basic business organizational chart from the internet and fill in all the different departments/areas of your business.
You may have an HR department, Finance department, Marketing department, Research and Development department, or something else unique to your business. Fill in the names of any employees, contractors, vendors, or people who are filling these roles right now. Even if you’re the ONLY one working on your business, put your name under each slot for now.
If you’re NOT a business owner but an employee of another business, you can still do this chart for you and your co-workers. Even though you might not have the power to hire an employee, you're going to see if you're perhaps doing more than your job description.
Delegate roles on your chart
Take a look at your completed organizational chart and think, “Which area of my work do I want to get rid of the fastest?” Is it bookkeeping? Is it your social media? Is it hiring? Decide which roles you need and can take your name off of and make a plan for replacing them.
For example, you could say that in six-months from now, you’re going to hire a bookkeeper. In three-months you want to outsource your social media. Then you can plan accordingly and make sure your finances match up with this plan.
Then, starting with the areas you want to delegate first, begin by setting (aka writing down) some clear roles and responsibilities. Why? Because you want to know what you're hiring for so you can write a suitable job description. Then, when they are hired, the new hire knows what’s expected of them…and you do too!
Delegate candidate interviews
In the spirit of delegating, get help to hire someone. It could be a friend or a trusted business advisor. I often have someone else do interviews with me. Why? Well, while you're sitting there thinking of your next question, they can ask a question. Also, you have someone to discuss the candidate with to see if your feelings about the person align with theirs.
Also, if you have more awkward questions to ask you could get them to help. For example, they might say to the candidate: “Diane is a very creative person. She might have ideas that come out-of-the-blue or last minute that need to be implemented. Are you okay with working like that?” That might be something odd for me to ask (referring to myself), but I could ask the other person to bring it up for me.
The same goes for financial questions if it makes you uncomfortable. Have your colleague ask what the candidate’s expected pay is.
Other hiring tips
Here are some other great tips for hiring employees:
Next week I’ll share the last 4 tactics to do more by doing less in your business.
Until next time, stay dynamic!
The Price We Pay for Our Decisions
Last time I shared the story of when my (then) boyfriend and I uprooted our lives in Ontario and moved to Vancouver. It was a huge choice and I shared how I decided to take a chance. For me, it all boiled down to taking a chance on love.
Today I want to talk about the price we pay to get what we want. Moving to Vancouver gave me so many amazingly wonderful things, but they came with a price.
When I moved to Vancouver, I didn't realize that I would be sacrificing so many other things that I wanted. I was young and carefree and just wanted to move with my boyfriend. I said that I’d give BC 5 years…and 12 years later we’re still here (now married) and still living in Vancouver. But I am conscious of what I gave up to live the life I have today.
What I sacrificed
I really miss my family and friends back in Ontario. I miss Sunday dinners with my parents, popping by friends’ houses in my hometown, grocery shopping with my mom, and my kids getting more quality time with their grandparents.
Family is always my biggest value. I remember growing up how jealous I was of my Italian best friend who grew up with her extended family around her. My grandparents lived in England, so we didn’t see them very often. I imagine I felt like my children do now with their grandparents living across the country.
I go back to Ontario about 3-4 times a year and bring my kids with me every time so they can get the quality time with their extended family that I missed out on as a child. The experience of watching my children spend this quality time with family, always makes me shed a few tears.
Are you paying the price for a decision you made?
Are you torn between two things that you really want? What decisions are you facing right now? Is there somewhere else you want or need to be?
Here are some examples of being torn between two things:
How to decide at a cross roads
It’s virtually impossible to have complete opposites. For example, I can’t have my primary residence in both Ontario with my extended family and in BC with my friends and immediate family. You can’t have a 9-5 job, and work on your own business all day. You can’t marry a man who doesn’t want kids, and then have kids.
So what's the solution? It involves doing three things:
.For me, I always dreamed of having a big house with a yard. But I enjoy my city with the support system, so I needed change my perspective of my home. It’s not what I originally dreamed I wanted. I know that I could sell my home for a million dollars today and move into a bigger home somewhere else with a pool, 2-car garage, a cul-de-sac, and the big yard, but I would have to sacrifice Friday night impromptu trips up Cypress Mountain to go skiing.
I remember that I’m grateful to have a home. I’m grateful to not deal with real estate bidding wars trying to buy a home. I’m grateful and at peace with where I live right now because I was open to a new way of doing things.
Going back to my story of my Ontario vs. Vancouver dilemma, I know I want my kids to grow up with their grandparents (something I missed out on), but I also want to live in Vancouver. I want to honour my husband’s (and now my own) passions for the mountains, mountain biking, skiing, and snowboarding. I want the freedom of going to the beach anytime I want.
My solution was to create a bi-coastal business, one where my business pays for me to fly back to Ontario several times year. Now, I know I said you can’t have opposites, but you can if you consider a new way of doing things.
I know I can’t have two primary residences because my husband’s job just doesn’t accommodate for that amount of travel. I know I’m not having dinner with my parents every week, but I’m there for several weeks at a time instead. This lifestyle we created allows me to spend a lot of time with my extended family when I visit.
My non-negotiable is that my kids come with me each time I go back. Yes, it means the kids miss a couple weeks of school every year, but family time is non-negotiable, and we make it work.
You must make peace with what you can have. I recognize that many people don’t have jobs that allow them this freedom to get away for a few weeks every quarter. I recognize that in order to visit our Ontario family as often as we do, we don’t get as many family vacations to other places, which is a bummer, but we’re ok with it. Last time we went to Ontario, Adriel and I took a few days off on our own and visited Montreal, and we even took the kids to Canada’s Wonderland for the day.
Focusing on quality, not quantity
We focus on quality not quantity. It’s ok that we don’t visit our extended family every week for Sunday dinners and it’s ok that we don’t go on more family vacations, because when we do, we focus on making the experiences memorable.
I had to change my perspective on what missing family dinners really meant to me. What I discovered is that it means I value having a family support system. That’s what I was missing! So, I created a family-like support network here in Vancouver. This became my non-negotiable, but I had to be open to a different way of doing things.
I don’t have my mom and dad in town, but my Vancouver family are the moms from my children’s school. They are my neighbours. It’s paying for daycare and house cleaners. It means getting creative and swapping childcare with other parents.
Think about your life right now. Where are you in a tight space that you can't decide on? Are you paying a price for your decisions? I would love to hear where you’re struggling, so I can offer some coaching or advice. Feel free to comment below or send me an email at email@example.com.
Until next time, stay dynamic.
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